Audit Trail Module

Data Protection and Audit with SDMS V HRPersonnel for Windows - Audit Trail Module

Increasingly human resource managers in the modern organisational environment have to pay attention to the requirements of Data Protection Legislation and Data Control. With the optional Audit Trail Module SDMS V HRPersonnel for Windows now ensures that the personnel and training function is able to account for all changes to its personnel and establishment data. The module tracks all changes to the personnel and training data, when the change was made and by whom, thereby providing full traceability, accountability and security.

The process and procedures underlying the collection of data to be entered into SDMS V HRPersonnel for Windows is critical in ensuring the validity and accuracy of personnel data. This must of course be backed up by appropriate user training and an appreciation by all HR staff of the need for accountability in the use of data. In most HR systems, security and password control and assignment assume that everyone is properly trained and committed to ensuring that data is accurate. Unfortunately this cannot always be safely assumed. Now appropriate levels of accountability can be achieved with SDMS V HRPersonnel data Audit Trail Module. This module uses the latest in Pervasive Database Technology – AuditMaster TM.

Simple and easy to use the SDMS V HRPersonnel Audit Trail Module features three components to monitor and track HRP data changes. These are the Audit Log Event Handler, Audit Log Database and the Audit Log Viewer.

The Audit Log Event Handler is an all seeing “flight recorder” for SDMS data, writing all changes made in the data to an audit trail database. When SDMS is running, it is running, ensuring a complete record.

The Audit Log Database holds all audit information such as user ID, network station, time, date, table, field and operation type such as change, edit, create etc. The Audit Log holds both the original and the new record.

The Audit Log Viewer enables someone with appropriate security rights to verify past data and to analyse patterns. It includes a GUI for building queries. The Audit Module allows reports to supply evidence of compliance. In addition the Viewer allows the module to be configured and create alerts on future changes in the data. Alerts such as emails can be issued when specific data items are modified for example.

Since before and after images of the data are stored, database rollback or fine grain point in time recovery for individual records is possible by undoing changes captured in the audit trail.

The Key Benefits of SDMS V HRPersonnel for Windows with the Audit Trail Module

Ensures compliance with best practice in data management

Ensures compliance with Data Protection Legislation

Reduces demand on internal IT resources thereby reducing support costs

Audit Log Information is live and available immediately

Clear display gives immediate monitoring of all changes by all users

Fast payback from modest investment

Protects valuable corporate HR and employee training data

Encourages the culture of data accountability and responsibility

Data entry errors more easily tracked and corrected

Before and After Image with Audit Trail

The screen below shows the easy to view layout for key tracking information on the user, network address and before and after view for the highlighted field.

For Further Information and Prices:

SDMS V HRPersonnel for Windows is one of the most extensive personnel management systems on the market in the UK today. SDMS Ltd offers a wide range of presales services to help you decide to purchase its software and complementary products. These include seminars at Regional Centres as well as the SDMS Centre in Telford. For further information please contact SDMS Sales and Business Development on 01952 200911 or email at sales@sdmsltd.com.