SDMS V HRPersonnel for Windows: Version 5

 Your Requirements

SDMS V HRPersonnel for Windows: Version 5 is more than a Personnel System.  It encompasses all the major functions of today’s Personnel and Training Department – a mission critical system to ensure the best in Human Resource Management practice from Recruitment to Retirement.  To guarantee that your Personnel and Training Department is never left wanting when it comes to its business critical role, the latest version of SDMS V HRPersonnel for Windows includes Employee Development and Training Administration, Employee Recruitment and Payroll Integration.

 Employee Details

Comprehensive and detailed Employee Records for all types of Staff are easily maintained.  While the minimum of data is required by the system, a wide range of personal information can be easily held including Staff Reference and National Insurance Number, Names, Known As, Addresses, Gender, Ethnicity, Date of Birth, Posts Held, Job Titles and Responsibilities, Dates of Appointment, Retirement Dates, Career Benchmarks, Promotions, Next of Kin and Doctors’ Details.  Union Memberships, Special Requirements, Vehicles, Medical Conditions and UK Work Status can also be recorded.  Staff may be assigned to Departments, Locations, Operational Teams or Groups within the Organisation.

Staff Details Screen: Click on Image to Enlarge

Staff Sensitive Details Screen: Click on Image to Enlarge

 Establishment, Posts and Jobs

Establishment, Post and Job Management in the Software is able to accommodate the simplest to the most complex range of jobs and posts from Recruitment to Retirement.  If desired, the software may be used without defining posts for Employees.  Alternatively, Employees can share the same post or be assigned to several simultaneously.  Pay Grade and Scale Points together with Funding can be set against Posts, as well as Induction, Competency and Training requirements.  Evaluation criteria for posts can be defined to support periodic post review and authorisation.  Global Changes can be made to posts and applied to Staff assigned to them.  A wide range of statistics on Post Occupancy can be produced with full FTE reporting.  Part time, Casual and Temporary Employees can all be managed with the software.  Employment Contracts can be entered and Contracts issued.  Work undertaken by Part-time Staff can be recorded, with Start/End Dates, Start and End Time, Number of Weeks, Budget to Support Salary Administration and Audit.

 Employee Development and Training Administration

SDMS V HRPersonnel Training Administration Module supports Full Course Management and Administration with Course Scheduling, Course Advertising, Enrolments and Attendance.  Full Training Histories are maintained for all Employees.  A full profile of Competencies and Qualifications is held with NVQ\SVQ details.  This data can be reported on to give comprehensive performance reports to assist organisations in evaluating the Staff Development provided to Employees, the Take-up and Delegate Costs of such training.  Full details of Trainers, whether in-house or external, as well as a database of Training Providers is maintained.  Training Courses can be evaluated by Delegates, allowing you to identify Courses which meet their objectives, enhance skill and enable additional roles to be performed.  Employee Appraisal and Performance Review, Employee Training, Training Needs, Qualifications, Skills and Competencies can be administered.  The module allows the management of Course Waiting Lists.

 Recruitment and Selection

SDMS V HRPersonnel for Windows includes extensive Employee Recruitment and Selection functions.  From the identification of Recruitment Needs (based on employee retirement dates, temporary and fixed term post dates, planned maternity and other extended leave dates), Creating New Posts, Campaign Planning, Advertising, Initial Enquiry Management, Candidate Selection to Short Listing, Interviewing and Assessment, Taking up References and Pre-employment Checks, as well as Final Appointment.

 Time and Attendance
 

Attendance can be logged, analysed and reported on. Date, Time and Duration, together with Reasons and Whether Paid or Not can be held for each Absence and matched against the standard work pattern for the Employee. Absence can be logged on a Daily or Weekly Basis and the Software fully complies with the EU Working Time Directive. Statutory and Non-statutory Sick Pay can be calculated and passed for payment. Maternity Leave and Pay are also fully managed, together with the ability to apply Non-statutory Leave provisions. Holidays can be planned within the Software.  Automatic Data Capture hardware options are available.

 Salary, Earnings and Pay
 

Pay features are extensive. Annual, Monthly and Weekly Pay details with Hourly Rates or Pay Scales with Spinal Columns are held.  Overtime with Variable Rates as well as Commissions can be recorded for payroll preparation.  Many automatic pay calculation features support the preparation of Gross Pay, Taking Holidays, Attendance, Pension Contributions, and Hours Worked.  Earnie Payroll is offered as an option.

 Saving Time

SDMS V HRPersonnel for Windows enables the day-to-day tasks of Personnel Administration to be carried out simply and effectively with the minimum amount of effort and staff time.  Wise Owls, Quick Administrators, Checklists, Business Rules with Auto Data Entry and at‑a‑glance screens, are just some of the many ease of use and Speed Entry Features of SDMS V HRPersonnel.  And, of course, SDMS Software is integrated with Microsoft Word™, Excel™, MapPoint™, Outlook™, QuickAddress Rapid™ and many other Windows Office Products.

 Powerful Reporting

The software comes with easy to use and flexible Standard Reports.  The comprehensive range of reports provided gives detailed analysis of: Posts and Occupancy, Employee Costs and Funding, Jobs and Contracts, Vacant Posts, Recruitment, Equal Opportunities and many more.  Each standard report may be customised with easy to use report customisation screens and outputted to MS Excel™.  SDMS V Report Writer: Crystal Reports™ is available as an option.

Report Quick Customisation Screen: Click on Image to Enlarge

Example Report Output: Click on Image to Enlarge

Organisational Charting (Link to OrgPlus Page)

SDMS V Charting: OrgPlus™ Professional is a fully integrated Optional Module for use with SDMS V HRPersonnel for Windows. It offers to users of SDMS V Personnel OrgPlus™ Professional - the Industry-Standard Software for creating Organisational charts. This optional module is supplied with a  set of ready to run charts which include: Line Manager Organisational Chart,Departmental Organisational Chart,Organisational Chart for People, Departments and Managers and Post Hierarchy Organisational Chart with Establishment Data View.

Line Manager Access (Link to Line Manager Access Page)

Line Manager Access allows key aspects of Personnel Administration and Management to be devolved to Line Managers, Departmental Heads or Team Leaders by giving Managers access to specific parts of HRPersonnel. Whether it be as simple as updating Change of Address, Logging Lateness, Return to Work Interviews, Appraisal, the use of this module has potentially immediate benefits and cost savings. Line Managers and Team Leaders can be given access to see or amend information about the Staff they manage or particular parts of this information and not others with appropriate access and security.

SDMS V Report Writer: Crystal Reports™ (Link to Crystal Reports™ Page)

The extensive standard report included with HRPersonnel is extended with SDMS V Report Writer: Crystal Reports™ for additional ad hoc report writing on data held in SDMS. With Crystal Reports™ users can Access the Data, Design, Write and Distribute their own reports, in their style when they want in a format they need. Users of this module can produce a range of ad-hoc, impressively designed reports including: Conditional and Sub Reports, Columnar, Form Style, Multiple Section and Drill Down features. Simple Lists, Letters, Pre-printed Forms or Labels can also be produced.

WorkGroup Editions for Smaller Business

The Workgroup Edition is specifically offered for smaller enterprises where the number of concurrent users is not expected to exceed five. It can be installed without the use of a dedicated server. It is offered for a range of Employee Numbers from less than 50 to 500 in 100 Employee Bands of Employees. Where there is a need for more than 5 concurrent users we recommend the Full Client Server product.

Customer Case Studies

Customer Testimonials