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Each person can be a Governor of many Schools, the Dates of Tenure, Position, and Political Affiliation can all be recorded against each Governorship. Data entry and review can be performed either by School, Person or both to allow complete flexibility in how you perform the day to day management of Governorships.
Use of the Governor Record will support office procedures and help you keep track of which Schools are short of particular types of Governor and when Governors move on or retire. As you are informed of a Governor’s resignation or other reason for not continuing as a Governor of a particular School, this detail can be entered in the End of Tenure date on the Governor Details screen. Periodically run the “Approaching End of Tenure” report and ensure that you have replacements for any Governors leaving soon. As one Governor’s End of Tenure and anothers Start of Tenure date passes, they will automatically be excluded or included on the “Schools / Governors” screen and Governor Membership reports, keeping current Governor numbers up to date.
Governor Recruitment:
Most Authorities have in place procedures for the recruitment of Governors in the form of a paper or Web based Governor Application Form. As applications are received and applicants vetted and approved they can of course be simply assigned to the School of their choice for which you have a vacancy with the SDMS Governor Record. You may also wish to compile a “waiting list" of Governors who have applied, been vetted and approved but not yet assigned to a particular Governorship at a particular School. In this case their personal details (names, addresses etc.) can be entered in the Staff record and the Staff Type Code “Non Assigned Governor" set up for example. This will enable you to keep track of the pool of Governors for involvement in initial Governor training or work with Advisers or accessed for general Governor Vacancy Administration.
Scheduling Governing Body Meetings
Either as an “Activity “in the Training Course System or as an Adviser Record; meetings of School Governing bodies can be planned and scheduled with Governor attendance recorded and LEA Support Staff or Advisers “in attendance” assigned. Agendas and records of meeting discussions can be held and attendees mailed or emailed with dates of meetings. Travel Costs and Expense Claims can be administered with the in built “Travel Manager”.
The comprehensive reports support this.
Governor Training
Similarly, Governor training can be planned and managed with the software and is fully integrated with all training management functions of SDMS.
Contact Manager
Keeping in touch with Governors and Schools is easy with SDMS V’s integrated Contact Manager; allowing all users to have an up-to-date picture of all discussions and plans in progress with Governors or prospective Governors. A record of all contacts, such as letters, telephones and e-mails is easily maintained, giving Contact by Date and Time as well as First Contact, Last Contact, Next Contact, Follow-on Actions and Date Last Updated.
Reports
Most of the standard reports on Staff in SDMS V Adviser and School Support or SDMS V Staff Development for Windows can be customised to report only on Governors, giving access to an extensive range of profiles and analyses. Graphical output in both Pie and Bar Chart form are available for many of these reports. Further reporting is available via SDMS V Report Writer: Crystal Reports optional module.
An enhanced feature of SDMS V Software is the Report Viewer and Editor, which allows full user control over report outputs including: font style and sizing, bolding, underlining, cut and paste and many other word processor options. Each Standard Report may be customised by easy to use customisations screens, as well as exported to spreadsheets and e-mailed. SDMS V Report Writer: Crystal Reports is an optional module providing further reporting. The following reports are provided specifically on the data held in the Governor Record:
Approaching End of Tenure: Reports on all Governor Tenures that are due to end in the next 60 days.
Governor Vacancy: Reports for each School, the current governing body requirements, the number of Governors
currently assigned and the number of vacancies.
Governor List: Reports for each School, the currently assigned Governor's details including Governor details, address and telephone number.
Governor Summary by School: Reports for each School, a full profile of currently assigned Governors details.
Label Print ~ Home Address: Prints a label for each Governor with their Home Address.
Label Print ~ School Address: Prints a label for each Governor with their School Address.
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