Meeting The Requirements of Hospices: Core Functions and Optional Modules

SDMS V HRPersonnel Hospice and Care Home Edition encompasses all the major functions of today’s Personnel and Training Department from intial Recruitment, Continuing Management and Development to Retirement. All aspects are fully  integrated and are offered as a Core System with extensive optional modules. The Core Product Includes: Employee Details and Addresses and Equal Opportunities Data, Medical Profile (Doctor Details, Medical Conditions, Special Requirements, Emergency Details), Employee Contracts & Job History, Basic Salary Record and Salary History and Benefits, Departmental Profile and Membership, Establishment Module, Skills Module: Qualifications and Competencies, Work Patterns, Grievance and Discipline Module, Health and Safety Module including Accidents Book, Appraisal Module, Needs Module, Employee Images, Diaries, Reminders and Alarms, 10 User Definable Fields, Business Rules, Vehicle Management and Travel Claims Module, Security Checks Module – CRB and other Checks, Document Administration: Quick Administrators, Mail Merge and Emails, MapPoint^™ Exports, Pensions Schemes Module and Standard Reports (Customisable by Output - on all the above).

Optional Modules:

Optional Modules include:  Recruitment and Selection Module, Training Administration and Employee Development (excluding Appraisals and Needs), Part Time & Casual Staff, Pay Details Module (including Deductions, Expenses, Overtime, Statutory Pay), Payroll Export and Integration (e.g  ADP, Earnie, Sage, Others), Attendance and Absence Module (incl. Overtime, Sickness and Absence, Timesheets Holidays, Lateness, Attendance log, Maternity/Paternity Leave etc.), Staff Scheduling and Rostering, Organisational Charting, Quick Address Rapid^™ Addressing Software, SDMS Report Writing with Crystal Reports^™.

 Employee and Staff Details

Detailed Employee Records for all types of Employees are easily maintained within the Software.  While the minimum of data is required by the system, a wide range of personal information can be easily held including Staff Reference and National Insurance Number, Names, Known As, Addresses, Gender, Ethnicity, Date of Birth, Posts Held, Job Titles and Responsibilities, Dates of Appointment, Retirement Dates, Career Benchmarks, Promotions, Next of Kin and Doctors’ Details.  Union Memberships, Special Requirements, Vehicles, Medical Conditions and UK Work Status can also be recorded.  Staff may be assigned to Departments, Office Locations, Delivery Teams or Groups such as Volunteers.

Staff Details Screen: Click on Image to Enlarge

Staff Sensitive Details Screen: Click on Image to Enlarge

 Establishment, Posts and Jobs

Establishment and Posts management features of the Software are able to accommodate the simplest to the most complex range of Jobs and Posts. Employees can share the same Post or be assigned to several simultaneously. Full Job Histories and Progression is maintained. Pay Grade and Scale Points together with Funding and Cost Centres can be set against Posts, as well as Induction, Competency and Training Requirements.  Global changes can be made to Posts and applied to the Staff assigned to them.  A wide range of statistics on FTEs and Post Occupancy can be produced for departmental reporting.  Bank Staff can  be managed with the Software. Employment Contracts can be entered and issued.  Details of work undertaken by Part-time Staff can be recorded, with Start/End Dates, Start and End Time, Number of Weeks, Budget to Support Salary Administration and Audit.

 Employee Development and Training

 Recruitment

SDMS V HRPersonnel for Windows also includes an extensive Employee Recruitment and Selection Module. It includes the identification of Recruitment Needs (based on Employee Retirement Dates, Temporary and Fixed Term Post Dates, Planned Maternity and other Extended Leave Dates), Creating New Posts, Campaign Planning, Advertising, Initial Enquiry Management, Candidate Selection to Short Listing, Interviewing and Assessment, Taking up References and Pre-employment Checks, as well as Final Appointment.

 Time and Attendance

Attendance can be logged, analysed and reported on.  Date, Time and Duration, together with Reasons and Whether Paid or Not can be held for each Absence and matched against the Standard Work Pattern for the Employee.  Absence can be logged on a Daily or Weekly Basis and the software ensures you comply with the EU Working Time Directive.  Statutory and Non-statutory Sick Pay can be calculated and passed for payment.  Maternity Leave and Pay are also fully managed together with the ability to apply Non-statutory Leave provisions.  Holidays can be planned and recorded within the software.

 Salary, Earnings and Pay

Pay features are extensive.  Annual, Monthly and Weekly Pay Details with Hourly Rates or Pay Scales with Spinal Columns, Minimum and Maximum, Bars and Discretionary Points are held.  Many automatic Pay Calculation features support the preparation of Gross Pay, Taking Holidays, Attendance, Pension Contributions, and Hours Worked into account. A Payroll Integration Module allows details to be passed to Payroll for processing.

Rostering and Staff Scheduling (Link to Rostering Page)

An easy to use worksheet style Rostering screen which allows Team Leaders to prepare Weekly or Monthly Staff Rosters, Multiple Drafts and Final Roster with actualisation and day to day adjustment. It can be used with HRPersonnel or separately with Excel™ Staff Roster Data Export to external systems. Auto load of key information about Staff, their Jobs and Contractual arrangements, Holidays and Work Patterns help to produce Draft Roster or Schedules. It provides a user definable Roster Set Up for Multiple Rosters - Staff Requirements and Shifts with Staffing Ratios Needed and Team Matching to match people against Roster requirements. A print facility to Excel™ format for display distribution or display is included for Final Rosters. These can be updated with Actual Attendance and adjustments to produce Final Employee Timesheets.

Time and Cost Savers

SDMS V HRPersonnel enables the day-to-day tasks of Personnel Administration to be carried out simply and effectively with the minimum amount of effort and Staff time.  Wise Owls, Quick Administrators, Checklists, Business Rules with Auto Data Entry and at-a-glance screens, are just some of the many ease of use and Speed Entry Features of SDMS V HRPersonnel.  And, of course, SDMS Software is integrated with Microsoft Word™, Excel™, MapPoint™ and QuickAddress Rapid™.

Line Manager Access (Link to Line Manager Page)

Line Manager Access allows key aspects of Personnel Administration and Management to be devolved to Line Managers, Departmental Heads or Team Leaders by giving Managers access to specific parts of HRPersonnel. Whether it be as simple as updating Change of Address, Logging Lateness, Return to Work Interviews, Appraisal, the use of this module has potentially immediate benefits and cost savings. Line Managers and Team Leaders can be given access to see or amend information about the Staff they manage or particular parts of this information and not others with appropriate access and security.

 Powerful Standard Reporting

The software comes with easy to use Standard Reports.  Its comprehensive range of reports provided gives detailed analysis of: Posts and Occupancy, Employee Costs and Funding, Jobs and Contracts, Vacant Posts, Recruitment, Equal Opportunities and many more.  Each standard report may be customised with easy to use Report Customisation screens.  SDMS V HRPersonnel is also supplied with an optional Report Writer for further reporting choice.

Report Quick Customisation Screen: Click on Image to Enlarge

Example Report Output: Click on Image to Enlarge

SDMS V Report Writer: Crystal Reports™ (Link to Crystal Reports™ Page)

The extensive standard report included with HRPersonnel is extended with SDMS V Report Writer: Crystal Reports™ for additional ad hoc report writing on data held in SDMS.  With Crystal Reports™ users can Access the Data, Design, Write and Distribute their own reports, in their style when they want in a format they need. Users of this module can produce a range of ad-hoc, impressively designed reports including: Conditional and Sub Reports, Columnar, Form Style, Multiple Section and Drill Down features.  Simple Lists, Letters, Pre-printed Forms or Labels can also be produced.

SDMS V Charting: OrgPlus™ (Link to OrgPlus™ Page)

OrgPlus™ Professional is the industry-standard software for creating Organisational Charts, visualising complex HR Data and modelling. OrgPlus™ Professional is ideal for Organisations of any size that wish to create and distribute Standardised Organisational Charts for planning and communication purposes. OrgPlus™ Charts integrate perfectly with Microsoft Office applications and can be published in various web-viewable formats. The module is supplied for immediate use with HRPersonnel with 4 main Organisational Charts and Data Views and On Line start up training.

WorkGroup Edition

The Workgroup Edition is specifically offered for smaller enterprises where the number of concurrent users is not expected to exceed five. It can be installed without the use of a dedicated server. It is offered for a range of Employee Numbers from less than 50 to 500 in 100 Employee Bands of Employees. Where there is a need for more than 5 concurrent users we recommend the Full Client Server product.

Hospice Case Study

Hospice Testimonials