| |
|
 |
SDMS V Adviser and
School Support for
Windows provides a comprehensive system for the administration
of advisory and school support services |
|
|
Now enhanced by SDMS V Adviser
Integration and
Synchronisation System for
Microsoft OutlookTM |
|
|
Provides
Advisers and
Officers with an easy
to use Outlook screen for logging school visits and other
appointments |
|
|
Allows
them to book other advisers into meetings via
OutlookTM
with email notification |
|
|
Allows a
record of school staff attending the meeting to be held |
|
|
The
Special SDMS Client for MS
OutlookTM allows school
visit reports to be written directly in Outlook |
|
|
Data
entered by advisers is structured with pop up selection of
business and support categories, type of service, standard
support activities, schools and other staff |
|
|
The SDMS
Client for Outlook meets the needs of advisory team managers for
structured data and analysis when combined with SDMS V Adviser
and School
Support for
Windows
|
|
|
Centrally
scheduled team meetings populate individual MS
OutlookTM Calendars and
Diaries |
|
|
SDMS
Client provides an
easy to use
Adviser schools visit work record |
|
|
Adviser
Outlook Diaries
are synchronised with SDMS V Adviser and
Schools
Support
data and between individual
adviser diaries |
|
|
Provides
a corporate LEA view of
support provided to schools by category
and type of work, Adviser, Days, Phase, School Type |
|
|
Enables
High quality and complete information to be provided to schools
and external bodies resulting from comprehensive visit record |
|
|
Extensive and
customisable standard reporting providing high quality
information with optional SDMS Report Writer: Crystal ReportsTM |
|
|
Available with SDMS V Staff Development for
Windows; SDMS V E Training for Web and
Intranet Access and SDMS
V E-Adviser for Web and
Intranet Access |
|
|
Supported by
project management,
high quality end user training, installation, consultancy and
telephone support line |
|
 Using
MS Outlook™ with SDMS V Adviser and School Support for Windows
|
with SDMS V MS Outlook™ Integration System is invaluable in
helping to resolve these issues!
|
The
Two Components of the Integration System |
|
SDMS V Integration System MS Outlook™ consists of two
elements. The SDMS V Outlook Client, providing a special
diary entry screen for
SDMS V Integration System MS Outlook™ consists of two
elements. The SDMS V Outlook Client, providing a special
diary entry screen for advisers and other offices to enter
details of School visits and other appointments, and, the
SDMS Synchronisation Component which ensures that key data
such as Schools, Advisers and School Staff are imported and
updated in
The
SDMS V
Outlook
Client
and that entries made in
it
are synchronised with data
held in the SDMS V Adviser and School Support for Windows.
This
gives
a “corporate adviser visit record.” |
| |
|
The
SDMS V Outlook Client
|
|
Advisers can create new appointments or record School Visit
details using the special SDMS Outlook Client appointment
entry screen.
Unlike the standard MS Outlook™ Appointment Form, this
allows the information typically required by LEAs in
recording School Visits - such as start date and time, end
date and time, select from the list of typical support
activities, record of the School, service type, subject area
and specific area as well as a text description of the
support. All data is validated by the use of pop up lists
maintained by the Synchronisation component thus ensuring
greater validity of information.
|
|
In addition, other
advisers and officers can be scheduled to attend the meeting
together, organised by one adviser, together with a record
of School Staff also attending the meeting A report of the
visit can also be written within the special Outlook screens
and produced as mail merged report in a Word document ready
to be sent to School. |
|
|
|
The
SDMS Synchronisation Process |
|
The SDMS Synchronisation Component ensures that key data
such as Schools, Advisers and School Staff are imported and
updated in the local Outlook Client. But it also helps with
the following when logged in or connected to the Network.
New Adviser diary entries entered in the Windows product
update the local Outlook client - only main Advisers can
modify the record in Outlook Client. (Where an Adviser is
not the main Adviser they cannot change the record but can
only view it. If it is modified by the Main Adviser they
will be notified by email). New Adviser diary entries are
imported into the individual Advisers diaries and entries
made in the SDMS V Outlook Client are synchronised so that
all Outlook clients are kept in step with each other and the
SDMS V Adviser and School Support for Windows. In addition
other look up tables which derive from user definable code
customisation in the SDMS V Windows product such as activity
references, service type, status, subject area and specific
area are also updated and maintained. |
|
|
SDMS V Adviser and School Support for Windows provides a
practical and easy to use system for the day-to-day management
of advisory and School support services. With a focus on saving
time and reducing costs it supports the strategic planning and
quality assurance role of Local Education Authorities. Whether
you are a large or small Authority, SDMS V Adviser and School
Support for Windows will help you with better day-to-day
administration. Now with the Integration and Synchronisation
Module for Microsoft Outlook™ the product is even
easier to use and deploy in education and Children’s Services.
Record keeping and data collection is improved by providing
Advisers with a tool using the familiarity of Microsoft Outlook™ |
|
SDMS
V Adviser and School Support For Windows Key Features |
|
SDMS V Adviser and
School Support for Windows with the Integration and
Synchronisation Module for Microsoft Outlook™ ensure
that advisory and support services can be more effectively
managed. With dates and times of school visits recorded in
Microsoft Outlook™ and synchronised with data held
in SDMS V Adviser and School Support for Windows a complete
profile of support activity is maintained. The key features of
the Windows product include: a simple and easy to use diary with
dates and times of schools visits; at-a-glance calendar views
bringing you immediately up-to-date on diary commitments of
advisers and others; full details of schools and staff with a
view of advisory support given; governor records; details of
service level agreements and support contracts with a
comprehensive profile of the services delivered to meet them;
and school assessments with a full assessment and school status
history can be maintained. Additional details about school
visits undertaken by advisers can be recorded in the Windows
product including any associated costs and revenues, preparation
time and reporting time involved, who requested the service and
contract details, if applicable. |
|
|
|
Using
MS Outlook™ To Record School Visits |
|
For a very large number of LEAs the organisational issue is how
they gather the information and then generate a Corporate
profile from the work done by advisers. Often Advisers will
complete School Visit Report Forms, which may need to be rekeyed
into a Software Package to create this profile. Where MS
Outlook™ is used to record appointments (as part of a Corporate
standard perhaps) this may be an individual tool and calendars
not drawn together into a corporate profile of all Adviser
appointments. Often the appointment information entered into MS
Outlook™ is much less than is required either to plan the work
of the Advisory Staff or to create a valuable profile of support
provided to Schools. SDMS V Adviser and School Support for
Windows combined
|
|
|
Top