HRPersonnel for Windows Version 5

Empowering Line Managers with Line Manager Access Module

Personnel Managers and Human Resource Directors are seeking to involve Line Managers, Team Leaders, or Divisional Heads in the day-to-day personnel management of the staff they directly look after. Whether it be return to work interviews, appraisal or simply notifying a change of employee address involving the first-Line-Manager has immediate benefits and cost savings. With SDMS V HRPersonnel for Windows – Line Manager Access Module – all these functions are available to SDMS users. Line Managers and Team Leaders can be given access to see or amend information about the Staff they manage or particular parts of this information and not others.

With its highly flexible design some users (typically Chief Executives) can be assigned top level access to all staff in all departments or several “sister” departments which they might oversee.
Alternatively particular managers or users within a department can be allowed access only to a specific part of the system, e.g. attendance or training records but perhaps not to pay or equal opportunities data. Reporting can be similarly restricted or limited.

	System Features: Easy to use Utilities and Profiles allow Line Manager Access to be set up in many combinations:
þ	For Managers who oversee several departments or teams Multiple Line Manager Access can be set up
þ	Post and Job-based Line Manager Access is supported
þ	Access for Managers across different departments can be implemented
þ	View, Edit and Create access levels can be defined
þ	All basic functions can be assigned to Line Managers
þ	Available within Windows deployment on your standard network or with Citrix Metaframe or Terminal Services
þ	Automatic creation of accessible employee files from Line Manager

	Line Manager Role: All major functions of SDMS V HRPersonnel for Windows can be placed under the Line Manager Access function:
þ	Updating and Maintaining Basic Personnel details such as Names and Addresses
þ	Updating Qualifications and Skills
þ	Logging Holiday Plans and Occasional Leave Requests
þ	Maintaining Absence and Lateness Records
þ	Record the Results of Return to Work Interviews
þ	Managing Appraisal and Staff Reviews
þ	Updating Training Needs and Training Records
þ	Logging First Level Discipline and Grievance Matters
þ	Inputting Accident Records and Health and Safety Incidents.

The Benefits of Line Manager Access with SDMS V HRPersonnel for Windows Version 5:

It allows the central control of data and accuracy to be maintained by only giving Line Managers access to relevant and well defined areas of employee data

It provides the ability to limit or expand the range of access and allows devolved management to be introduced in stages in accordance with evolving Corporate HR Policy

It reduces the demand for information on the Corporate Personnel Function since this is readily available to Managers

The cost of collecting and updating employee data is reduced by accessing “manager data banks”

It ensures that employee information is live and available immediately to Managers

It ensures that employee information is collected closer to source and therefore likely to be more accurate

It encourages a culture of involvement in personnel management by all Managers

It fully integrates with SDMS V e-Training and e-HRPersonnel for Web Access

A View of Restricted Access to Employee Information for Line Managers:

This screen shows the easy to view set up Line Manager Access with user IDs. Staff already assigned to a specific Manager are automatically identified and allocated to the Manager’s Access Permission and Views.

SDMS V e-HRP for Web and Intranet Access provides futher processes for devolving Line Manager Access

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