SDMS V HRPersonnel for Windows

Summary Features Table Editions Product Demonstration Summary

Modules and Options Matrix

SDMS V HRPersonnel for Windows may be purchased as a single product with all functions and modules, or as a core system with the option to buy additional modules as budget and need dictates. The core system will exceed any organisations needs for basic Personnel Administration.

All optional modules are fully integrated with the Core System. While keeping costs to a minimum, the modular route allows you to extend the system as your Business and its HR functions grow:

The Core System
Employee Details and Addresses, Next of Kin, Emergency Contacts, Equal Opportunities Data (including Transgender, Sexual Orientation, Marital Status, Pregnancy and Maternity, Disability and record Eligibility to work in the UK with Notes on Restrictions), DBS Checks, Holidays and Leave Record, Employment Details, Job History, Salary and Salary History, Employment Contracts, Pensions Record, Qualifications and Skills, Establishment Management, Working Hours and Work Patterns, Grievance and Discipline, Health and Safety, Employee Images, Diaries and Reminders, Ten User Definable fields, Quick Administrators, Business Rules, Utilities, Access Rights and Simple View Tab Tool, Standard Reports with Customisation, Standard Word Templates and Mail Merge.
Training and Employee Development		Absence and Attendance Control
Course Record, Dates, Programme, Materials, Trainers and Providers, Type of Course Enrolments and Waiting Lists, Employee Training History, Training Needs with Business Area and Notes, Required Training, Appraisal Schedule, Targets and Training Needs, Appraisal Action Plan, Standard Reports and Mail Merge. Where more extensive Training and Development functionality is needed then a further option is the fully integrated SDMS V Staff Development for Windows which in turn offers further options for IIP Planner, QCF Manager, Training Needs, Training Evaluation, QCF Learning and Skills and of course e-Training for Web and Intranet Access.		Contractual Working Hours, Breaks, Number of Days, Work Patterns and Shifts, Daily and Weekly Attendance Log, Lateness Record, Lateness and Return to Work Interviews, Maternity Leave and Paternity Leave, SSP and SMP Record, Holiday and Leave Planning EU Working Time Directive Reports, Weekly, Monthly Yearly Snapshot Views, Standard Reports, Word Templates and Mail Merge. Data Capture Hardware is also available. Click for more...
Recruitment and Selection		EasyRecruit.Net Professional: On Line Job Applications
Identify recruitment needs (Retirement Dates, Maternity Leave etc.) Create New Posts and Vacancies, Plan Campaigns, Advertise, Initial Enquiry Log, Candidate Equal Opportunities Data, Attach CV and Candidate Supporting Statement. Record Candidate Availability with Notes, Areas of Interest, Preferred Work Location and User Defined Profile. Shortlisting, Set up Interview Schedule (and panel), Candidate Assessment with Defined Stages, References and Pre-employment Checks. Standard Reports, Word Templates and Mail Merge.		EasyRecruit.Net Professional: On Line Job Applications Web Tool allows job vacancies entered in the HRPersonnel “back office” to be posted immediately to your own website with the ability for potential applicants to search for the most suitable job available and to complete their applications online. The time and cost of processing job applications is therefore massively reduced as job data entered in the Windows product is immediately available on your recruitment web pages and data entered by job applicants is dynamically updated in the SDMS V HRPersonnel.
Audit Trail		Line Manager Access
As the size of your HR Software implementation grows with more and more administrators entering and modifying valuable data you will need the additional comfort of mind? Knowing that all changes in data can be tracked back to when, who and how the data was modified. The module tracks all changes to the Personnel Data, when the change was made and by whom, thereby providing full traceability, accountability and security.		The role of the Line Manager is commonly accepted as crucial to effective management of staff. With the Line Manager Access Module selected aspects of Staff Management can be placed in the hands of Line Managers, Team Leaders or Administrative Assistants. Changes in basic Personal Details, Training or Appraisal Records can be part set up as part of devolved HR subject to the software's security and access profiles.
Report Writer		Rostering and Staff Scheduling
Crystal Reports™ Writer is integrated with SDMS Software and supported by SDMS Staff. Users can produce a range of ad hoc reports - columnar, form style, drill down reports, simple lists with totals, labels, in a style and format to your needs.		Deciding which Staff to allocate to which work rotas is a major headache for many Organisations. This module has been developed over three years in partnership with 4 West Midlands Hospices and makes available the employee and contract data held in personnel files to create Staff Rotas.
*Logicity Crystal Reports Viewer and Scheduler for HRPersonnel*		Part Time Staff and Visiting Teacher Management - FE Only
For users of HRPersonnel who use Crystal Reports to complement our standard reports; we now supply Logicity Professional a Crystal Reports viewer that can be installed onto an end-user's PC to run pre-developed Crystal Reports without having to purchase a license of Crystal Reports. Administrators can specify if Crystal Reports can be viewed, printed, e-mailed or exported. The module is provide with Logicity Professional, 5 pre written Crystal reports for HRPersonnel with On Line Training and Support.		Provides a record of Basic Personal and Contact Details (address etc.), with Availability, Skills, Subjects and Courses offered, Contracts of Employment with Classes Taught, Work Log and Monthly Pay Claim for Payroll Processing.
SIR (Staff Individualised Record) FE Only		Part Time, Casual and Bank Staff Module
The SIR (Staff Individualised Record) provides Colleges with a Staffing Returns Module which is both fully integrated with SDMS HRPersonnel and maintained against changing requirements for the SIR as part of Annual Maintenance and Support - whether this is in England or Wales. Aggregate returns are produced for Scotland as required by the Scottish Funding Council. SDMS Ltd has been supplying SIR Data Management tools for FE Colleges from the very start of the FEFC and the SIR format itself and has proven experience.		Over the years, businesses have had to look at alternative employee pools and offer flexibility to attract and retain new staff. Part-time employment has become an important and growing component of the labour market and it is important to ensure that the right mix of staff is recruited for each business. This creates significant cost and resource overheads for Personnel departments in managing appointment and contracts, recording hours worked and processing pay. The Part Time, Casual and Bank Staff Module of HRPersonnel provides a range of functions to help manage and minimise these overheads. It provides an extensive range of functions (for further information Click Here)
HESA Staff Record Module		National Minimum Data Set - Adult Care Only
The HESA Staff Module is kept up to date with the changes introduced by Higher Education Statistics Agency and updates are included free of charge within the annual support contracts for the module of SDMS V HRPersonnel. It is supported by free On Line Briefings and remote Upgrade Installation.		As part of its Social Services and Care Edition the NMDS (National Minimum Data Set) Module provides tools to collect, analyse and report on all data set out in the NMDS questionnaires for individuals - whether in the Local Government or Voluntary Care Sectors - and Organisational profiles required.
e-HRP.Net Self Service Web Access		SDMS V CQC Staffing Return Module
e-HRP.Net Self Service Web Access Module provides a seamless and fully dynamic intranet and web access system for SDMS V HRPersonnel for Windows. It provides web access for employees, managers and administrators and includes: My Personal Details: allows staff, managers and administrators to update key personnel data such as change in address, telephone numbers etc. My Skills and Qualifications: allows employees managers and administrators to enter and update the own skills and qualifications record. My Absence: allows standard absence forms to be completed On Line on return to work. My Holiday Request: allows dates and times of leave request to be submitted On Line. My Training Applications: allows courses offered to be viewed with On Line Application and Approval. Requires Training Management Module. My Training Needs: allows the employee managers and administrators to record the subject topic and priority for their training needs. My CPD: allows continuous professional development and self-study to be logged On Line. Report Module for managers and staff Reminders, Task Manager and email notifications		Since 1st October 2014, the Care Quality Commission (CQC) changed the way they regulate and inspect Adult Social Care. The introduction of their Provider Information Return (PIR) is an important element of the new inspection process in which they ask Hospices to provide them with the responses to a set of key questions. The SDMS V CQC Staffing Return Module provides the necessary tools and reports to generate the information required to complete the relevant questions on the Care Quality Commission Hospice Provider Information Return. The CQC Staffing Return Module and Reports provides: Staffing Details Reason for Leaving the Hospice Staff Training and Qualifications Staff Supervision Job Roles and Staffing Questions Provider Questions for Organisations Based at More than One Location
Payroll Integration
The extensive pay features of HRPersonnel - Basic Pay, Pay Rates, Pay Scales, Overtime, Deductions, SSP and SMP - can be made available to for processing by Payroll via the Payroll Data export module. This includes new starter, leaver and periodic and variable data. The Payroll Export module may be used with most payrolls. It is also available with Earnie Intro, Business, Executive and IQ.